Introduction to Adobe Acrobat for Business Users

Background - history and uses of the PDF format

• What is PDF?
• What is Acrobat? - Reader v Full Version

Creating PDFs

• From Microsoft Office
• From InDesign, QuarkXPress and Illustrator
• From JPEG, TIFF, PNG and text files
• Generating PDFs from web pages
• Scans and OCR
• Generating PDFs from the clipboard
• Merging PDFs, combining PDFs and converting PDFs
• PDF Portfolios
• Output of PDF to Microsoft Office

Using Acrobat Distiller to Create PDF

• Advantages of the Distiller method
• Distiller settings

The Acrobat Environment

• Task based menu
• Toolbars
• Tabs
• Page Display and Navigation
• Document Properties
• Automation of tasks

Page Manipulation

• Adding, deleting and replacing pages
• Rearranging, extracting and rotating pages
• Headers, Footers and Watermarks

Commenting

• The commenting process
• Commenting toolbar and tools
• Comment management, collating and tracking
• Enabling for Reader
• The Review process

Introduction to Forms

• The Form Wizard
• Creating basic form fields
• Form field attributes
• Collating form data to a spreadsheet

Document security

• Simple password security
• Security policy - Certificates, ID and Signature
• Reduction

Document review

• Sharing and collaborating
• Save and export searches

Accessibility

• Basic tagging and content flow

Enhancing the document

• Bookmarks
• Links to pages, other documents and hyperlinks
• Articles
• Placing Multimedia clips in a PDF document
• Document comparison

Useful Document Know-how

• File size reduction, optimising and usage audit
• Font embedding
• Touch up Text and Touch up Object Tools

Questions and Answers